Document Request Form Explained

How does DRF work?

Document Request Form is a tool devised to facilitate Students and Graduates in obtaining the required paperwork from the University administration, and the School Office in providing a swift and appropriate service to that end.

If you need a document from the University,  place an order by filling out the Document Request Form. You will then receive an automated confirmation with the number of your order to the e-mail address provided by you on the form.

NOTE: Only requests placed via DRF are processed (i.e. requests via e-mail or telephone will be disregarded).

The standard processing time is three to five business days. The period may be extended in holiday seasons. There is no fee for issuing the document/s.

Once your request has been successfully processed, you will receive a confirmation of completion to the same e-mail address as before. As per the instruction provided by you on the form, the documents will either be available for collecting or will have been sent to the address you provided on the form (unless it is a private address in Kraków, in which case the documents will be available in the School Office for collecting).

Documents can be collected at the School Office, room no. 4, Monday - Friday, 8am - 4pm.

NOTE: Should you not receive confirmation of completion of the request within the given timeframe, please check your spam folder for the message. If no message is found, please contact the School Office for feedback.

Please note that the request will NOT be processed IF any of the information provided on the form is at variance with the information on your file at the School Office. If your request cannot be completed for other reasons, you will receive an e-mail informing you that it has been deleted and why. Should that happen, please place a new request, amending the problem named in the e-mail.

Uncollected documents are destroyed after two months of the issue date.

Documents are NOT mailed to private addresses, unless abroad.

Digital copies (PDF format) are e-mailed to institutions only.

Available documents

You need a document from the University, but you are not sure which one? Below you will find information on the standard documents issued by the University available for order via Document Request Form.

 

Official transcript

Format: a print-out of academic record on an official copy-secured paper, bearing University seal and Dean's signature, and placed in an envelope sealed on the back.

Use:  formal purposes.

Note: information on GPA is only included on Student's request expressed in the comment section of the DRF.

 

Unofficial transcript

Format: a print-out of academic record on a plain white A4 sheet of paper, bearing NO signature or seal.

Use: private information only.

Note: information on GPA is only included on Student's request expressed in the comment section of the DRF.

 

Letter of good standing

Format: a letter on JU MC SME letterhead, signed by the Dean. It confirms individual's student status and good academic standing. It includes information on Student's year of study, program, and anticipated graduation date.

Use: whenever one needs to present a confirmation of student status at JU MC SME to other entities.

Note: if any other information is to be included in the letter (e.g. language of instruction, tuition fee payment status, the current semester of studies) please specify in the comment section of the DRF.

This is NOT a letter of recommendation. Such a document is prepared by teachers/ supervisors, whom students need to approach individually and ask for one.

 

Letter for visa/ temporary stay card application

Format: a letter on JU MC SME letterhead, signed by the Dean; issued in Polish. It contains Student's personal information such as: full name and surname, date and place of birth, citizenship, passport number, and passport issuing body. It also lists: enrollment date, anticipated graduation date, program and year of study, and information on the amount of tuition fee paid by the Student.

It can only be issued when: School Office has at its disposal copy of Student's current passport, and the Student has NO outstanding financial obligations towards the JU MC SME.

Note: The letter is valid for one month only.

Use: applications for a visa or temporary stay card.

 

Summer clerkship letter

Format: a letter on JU MC SME letterhead, signed by a School Office staff member, containing Student's name and surname, and year and program of study. It confirms the requirement of completion of summer clerkship as part of the curriculum. It is issued along with an outline of clerkship and the Summer Clerkship Completion Form (both also available for downloading).

Use: applications for Summer Clerkship outside of the JU MC SME.

 

Other

If the document you need fits none of the above categories, describe it here. Please indicate the purpose and the required format of the document.

Contact:

School of Medicine in English
Faculty of Medicine
Jagiellonian University
Medical College

ul. św. Anny 12
31-008 Kraków, Poland

Phone: (48 12) 422 80 42
smeoffice@cm-uj.krakow.pl

Fax: (48 12) 421 28 69

Office hours:

Monday-Friday, 8am-4pm

Admissions information

Monday-Friday, 8am-3pm